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2009 Annual Meeting

Housing & Travel

April 8-10, 2009


Hotel:  Portola Hotel & Spa

The 2009 annual meeting will be held at the Portola Hotel & Spa and the adjoining Conference Center in Monterey, California.  If you have already made your reservation with the Portola, you may click
*HERE* to review or change your reservation.  If you have not made a reservation at the Portola, they have very few (or no) rooms left for the nights of the SSA meeting and the special SSA rate no longer applies.  However, you can click here for general hotel information.  There may still be some rooms available for limited stays.

Alternate Hotels

There are two hotels within easy walking distance of the Portola:  Hotel Pacific and the Monterey Marriott.  There are also a large number of hotels within very short driving distance. One of the online services (,,, etc) should be able to help you find a room that is convenient and affordable during the dates of the meeting.


Student Housing

If you are a student and wish to share accommodations with another student, please e-mail We will put you in touch with other students who are also interested in sharing accommodations. Please make sure to include your name, gender, University and e-mail address. Your information will be shared with other students seeking shared housing.



Monterey is approximately one hour's drive from the San Jose International Airport or 1.5 hours from the San Francisco airport. For detailed driving directions, airport options, and transportation to and from airports, click here (provided by the Portola Hotel & Spa).

If you are having difficulty accessing the above link to the hotel's website, please click here.

View Monterey in Google Maps.

The city of Monterey and its surrounding area are famous as a destination for recreation and tourism. Attractions range from the shopping and dining at Old Fisherman's Wharf and Cannery Row to the world-renowned aquarium. Nearby are many natural attractions of exquisite beauty including Point Lobos State Reserve and Big Sur. A wide variety of information of interest to visitors can be found at the following websites:


Visa Information

International travel to meetings in the U.S.

Please be advised that anyone who may need a visa to attend a scientific meeting in the USA must apply early. Visa applicants should apply at least 3 months in advance of the meeting. Security-related policies have greatly increased the processing time for visa applications. U.S. consular officers now usually interview applicants as part of the application process.

If your visa application requires a letter of invitation, e-mail

For more information about visa, please visit the U.S. State Department web site.

Visa Waver Program Countries

NEW RULES for travelers from Visa Waiver Program countries (VWP)

New rules went into effect in January 2009 requiring people traveling to the U.S. under the visa waiver program to register online in advance, instead of filling out paper forms in flight or at the airport. The rules cover the citizens of 35 countries — from nations in Europe and Asia, to Australia and New Zealand — who don't need a visa to enter the U.S. New travel forms are at:

Since 26 June 2005, the State Department has required citizens from VWP countries to obtain visas if they do not have machine-readable passports and they wish to visit the U.S. One-time exemptions are no longer available to VWP nationals who do not possess a machine-readable passport or a non-immigrant visa.

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Last Modified: 2009 Jun 01