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2009 Annual Meeting

Info for Presenters

April 8-10, 2009


Presenter Information

Oral presentations will be in the Portola Hotel. For the exact time and room of any presentation, please check the schedule.

You will have access to a laptop with LCD projector, wireless remote, and a laser pointer.

Please bring your presentation to the meeting on a flash drive or CD to load on the in-room laptops. There will be the following equipment:

  • Microsoft Windows Vista PC laptop with PowerPoint 2007 (NOTE: this will run PowerPoint 2007 which can run PowerPoint 2003 files and Acrobat).
  • Apple Mac OS X laptop with PowerPoint Version X (NOTE: this will also run PowerPoint 2003 and Acrobat).

You will not be able to use your own laptop for your presentation. You may load your presentation on one of the conference laptops before the first session (7:30-8:15), during the coffee break, or during lunch preceding your presentation. A technician will be in each room to assist with the loading.

Please remember that you are allocated 15 minutes total. This includes time for you to be introduced, give your presentation, answer any questions, and do any wrap-up. Therefore, plan your actual presentation for no more than 12 minutes. We have a tight schedule and it is important that each presenter stay within the time limit.

If you have any special AV requirements or audio clips that go along with your presentations, please e-mail before March 20th and we will try to make necessary arrangements with the hotel.

Poster Information

Your poster board will be in the Serra I Ballroom in the Monterey Convention Center.

The poster area will open at 7:00 AM, ninety minutes before the sessions begin each day. Breakfast will be served in the same room starting at 7:30 each day. Please hang your poster sometime before 8:30 AM the day of your session if possible. Your poster will need to be taken down by 6:00 PM the day of your session.

Although your poster will be up all day, our goal is to allow you to focus your time at your poster in one half of the day. Your poster is assigned to either morning or afternoon. To determine when your poster is scheduled, please check the schedule. Please note your poster board sequence number to determine where to hang your poster.

When you get to the meeting, you will be asked to post a notice at your poster as to what specific time(s) you will be at the poster site.

The poster board usable space is 3 ft 9 in high x 7 ft 8 in wide. We will provide push pins. For more information, email


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Last Modified: 2009 Feb 26