2013 Annual Meeting
Salt Lake City, UT
Information for Presenters
Oral Presenter Information
Oral presentations will be in Rooms 155A, B, C, and D in the Salt Palace Convention Center. For the exact time and room of any presentation, please check the schedule.
You will have access to a laptop with LCD projector, wireless remote, and a laser pointer.
Please bring your presentation to the meeting on a flash drive to load on the in-room laptops. There will be the following equipment:
- Microsoft Windows XP PC laptop with Office 2003 & 2007 (with PowerPoint 2007 & 2003) and Acrobat.
- Apple Mac OS X laptop with PowerPoint 2008, Acrobat and Keynote.
You will not be able to use your own laptop for your presentation. You may load your presentation on one of the conference laptops before the first session (7:30-8:15), during the coffee/poster breaks, or during lunch preceding your presentation. A technician will be in each room to assist with the loading.
Please remember that you are allocated 15 minutes total. This includes time for you to be introduced, give your presentation, answer any questions, and do any wrap-up. Therefore, plan your actual presentation for no more than 12 minutes. We have a tight schedule and it is important that each presenter stay within the time limit.
If you have any special AV requirements or audio clips that go along with your presentations, please e-mail email@example.com before April 1st and we will try to make necessary arrangements with the AV team.
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Your poster board will be in Hall 1. The poster area will open at 7:00 AM, ninety minutes before the sessions begin each day. Breakfast will be served in the same room starting at 7:30 each day. We have always had morning and afternoon breaks in the poster/exhibit area. This year we are expanding those breaks to 1 hour each (instead of 30 minutes) to give everyone more time to view posters.
Posters hang for the entire day, even if they are scheduled for morning or afternoon. Please hang your poster sometime before 8:30 AM the day of your session and take it down sometime between 5 and 6 pm.
Although your poster will be up all day, our goal is to allow you to focus your time at your poster in one half of the day. Your poster is assigned to either morning or afternoon. To determine when your poster is scheduled, please check the schedule. Please note your poster board sequence number to determine where to hang your poster.
When you get to the meeting, you will be asked to post a notice at your poster as to what specific time(s) you will be at the poster site to discuss it with others.
The poster board usable space is 3 ft 9 in high x 7 ft 7 in wide (1.1 m x 2.3 m). We will provide push pins. For more information, email firstname.lastname@example.org.
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If You Are Unable to Attend
If you cannot attend, the best option would be for you to find a colleague to give the presentation for you. However, if that is not possible, you can send a PowerPoint presentation with audio narration or a video of you giving your presentation and the session chair will play the presentation for the group. Please make sure the presentation is no more than 14 minutes long. If you decide to send a file please email us at email@example.com for instructions.
If you cannot attend, the best option would be to send your poster to the meeting with a colleague who could hang it for you and possibly be there to present the material. If that is not possible, you can mail the poster to SSA at the Radisson Hotel and someone will hang it for you and take it down. The poster will not be returned to you, so if you want it back, you will need to find a colleague who will take it down before 6 pm and return it to you.
If you mail the poster, it must arrive no earlier than April 11 and must arrive no later than 1 day prior to the date it is scheduled in the program.
We will check our mail each morning for any posters to hang that day.
Mail posters to:
* This number is your abstract id number. If you don't know the number, you can contact SSA at firstname.lastname@example.org. This is the only way we can be sure to hang your poster in the right spot.
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