SSA 2021 Presenter Information

SSA 2021 is a virtual meeting, so the method of preparing and submitting your presentation may be different than you have come to expect. Please read on for important details about your presentation.

SUBMISSION DEADLINE FOR ALL PRESENTATIONS–22 MARCH 2021

The deadline to upload posters, videos and oral presentations is 22 March. If you have any difficulty or need help recording or uploading your material, our tech can help you. The portals used to upload material will open on 5 March.

Why 22 March and not later? We need the time (a mere 16 business days) to review, code and assemble the 750+ presentations in order to orchestrate a user-friendly, excellent experience for all who attend the meeting.

Please keep in mind–all SSA presenters must register for the Annual Meeting prior to the upload deadline. Your registration will give you access to upload your presentation. This page will be updated with presentation upload information soon, and we will write all presenters with instructions in early March. If you have any questions at all, please write info@seismosoc.org.


Poster Session Presenters

Posters will be available for viewing the entire week of the Annual Meeting. Each poster presenter will be assigned an hour during which you will be expected to be available in a Zoom Room provided by SSA to interact in real-time with attendees. Throughout the week, there will also be a text chat function that sits alongside your poster, and attendees may interact with you by that method, too.

You are required to upload your poster file. Poster files must be a static image (we recommend the dimensions 8.5H x 11W) and under 10GB. Our platform supports all file types.

In addition to your static poster image, we encourage you to upload a two-minute video about your poster. Find tips to prepare you video recording below. SSA is also offering complimentary training by a professional speech coach to any poster presenter who would like specialized training in how to communicate research and make an effective two-minute video. Learn more here.

Specific instructions on how to upload your poster file and video file will be emailed to you in early March and will be included on this webpage. A reminder–You are required to upload all presentation files no later than 22 March 2021.

During and after SSA 2021, your presentation will be available only to registered meeting attendees.

 


Oral Session Presenters

Oral sessions at SSA 2021 are similar to our in-person sessions, each featuring five presentations with Q&A. To facilitate further conversation, SSA has scheduled time for a 30-minute group discussion at the end of each session.

All oral presentations will be pre-recorded, and Q&A will be live. This method allows us to make sure each presentation will play without a hitch–no hiccups from a poor connection.

Each oral presenter has 15-minutes for their individual presentation and audience Q&A. SSA recommends presenters record a ~12-minute presentation, allowing for a 3-minute Q&A. Find the tips for recording a video presentation below. During and after SSA 2021, your presentation will be available only to registered meeting attendees.

Specific instructions on how to upload your video file will be emailed to you in early March and will be included on this webpage. A reminder–You are required to upload your video presentation file no later than 22 March 2021.

 


Tips for Creating an Excellent Video Presentation

PREPARING TO PRESENT REMOTELY

SSA’s A/V team, Projection, has prepared some tips to use at the live meeting and before you record your video presentation.

  • Connect to your internet through a hard wire Ethernet LAN. Avoid using a wireless Wi-Fi connection, if possible.
  • If using a webcam, consider the following:
    • When sitting, make sure that you are centered in the webcam view. Ideally, your webcam is at your eye level. Place a sturdy item underneath your laptop, if needed.
    • Think about what is behind you! The last thing you want is for your audience to be distracted. Try to choose a professional and neutral background. A book shelf or home office environment works well.
    • Lighting is important. Make sure you have a window or a lamp in front of you. Avoid sitting with a light sources behind you, as this may obscure your face in the camera.
    • What you wear can interfere with the webcam. Solid clothing colors work well. If you wear glasses, they may reflect what is in front of you. Tilt your head slightly or adjust your glasses to eliminate this effect.
    • Looking directly into the camera when presenting will make your audience feel as if you are talking directly to them. People naturally tend to look at the video of themselves while presenting.
  • Your microphone will pickup any noises around you. Eliminate any background noises and mute any telephones or electronic devices, so they will not provide a distraction during the talk.

RECORDING YOUR PRESENTATION

You’ve got a solid internet connection, you’re happy with your video output and you are ready to record… now what? SSA’s A/V team has created PDF instructions to walk you through recording on PowerPoint or Apple Keynote. You can find the detailed PDF instructions here.

If you have a different method of recording that you prefer, that’s works too! Read on…

  • Oral Presenters: Make sure your video is high resolution (no less than 1080p) and is saved as an .mp4 or .m4v.
  • Poster Presenters: Make sure your video is high resolution (no less than 1080p) and is less than 2GB. The poster upload system supports all files types.

A reminder–You are required to upload all presentation files no later than 22 March 2021.