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Electronic Supplement Guidelines

Authors are encouraged to devise and to submit supplemental digital material that will accompany papers prepared for the Bulletin of the Seismological Society of America (BSSA) and for Seismological Research Letters (SRL). The editors especially encourage the submission of high-resolution graphical information, animations of time-sequenced observations or simulations, and three-dimensional data models.  Other forms of digital material may also be proposed for editorial consideration. Supplemental materials will be published online alongside the electronic version of your article.

Please note that the material must be supplemental; that is, papers published in BSSA or in SRL must be complete without the electronic supplement.

BSSA Esupp Guidelines:

Submit your electronic supplement files in Editorial Manager under the “Supplemental Material” category.  The main page should be submitted in Word.  The supplement should be formatted in a style consistent with that of other electronic supplements on the SSA Web site. The main page of the supplement should contain the title of the paper, the list of authors, and a brief introductory paragraph or two describing the supplemental material. Supplemental figures and tables must be labeled with a capital letter “S” (i.e. Figure S1, Figure S2, Table S1, etc.)  In order to facilitate the handling of electronic supplements, you should create files in widely accepted formats.

* create a main page in Word and upload it under the "Supplemental Material" category in Editorial Manager.

* Upload each table as a separate file (either in Word or CSV format).  If the table is in Word format, include the caption above each table, as well as on the main page of the supplement.  Label each table "Table S1, Table S2, etc."  If the table is in CSV format, the table caption should only appear on the main page.

* Upload each figure as a separate file (PNG format is recommended) under the "Supplemental Material" category in Editorial Manager.  Do not include the figure caption or figure number on the figure.  The figure caption should be placed on the main page.  Figures should be labeled "Figure S1, Figure S2, etc."

* In the "Manuscript" file, include "available in the electronic supplement to this article" after every reference to the electronic supplement (i.e. "see Table S1, available in the electronic supplement to this article").


If your supplement contains citations, it must also contain a complete reference list that follows BSSA style for references (see http://www.seismosoc.org/publications/bssa/authors/policies.php).

Please look at the following examples of some of the types of material that take advantage of the capabilities of the Web and are therefore suitable for electronic supplements, and how to format your supplement:

If you have any questions regarding the preparation of your electronic supplement, please contact the Editorial Office.

 

SRL Esupp Guidelines: 

Please make your electronic supplement (e-supp) available at a URL accessible from the public Internet.  All Web pages submitted as part of your electronic supplement must be written in valid HTML. Many Web page editing/creation programs (e.g., Dreamweaver, Homesite, GoLive, BBEdit) include an HTML syntax-checking function that will help you validate your HTML, or you can use the World Wide Web Consortium's free HTML validation service at http://validator.w3.org/.

IMPORTANT NOTE ABOUT MICROSOFT APPLICATIONS: HTML produced by Microsoft Word and/or Excel's "Save as HTML…" or "Save as Web Page…" function rarely validates (and even when it does includes extraneous and/or non-standard markup which makes it unsuitable for electronic supplement purposes). Please do not use these programs to prepare your electronic supplement as it will not be accepted.

Naming the E-supp

The name of the main e-supp Web page should begin with the manuscript number if it is known. Please use the following convention: manuscript#-esupp.html (e.g., "SRL-D-13-00100-esupp.html"). If the e-supp is submitted with an original manuscript, the manuscript number will not be known, and the name of the main e-supp Web page should therefore begin with the first author's last name (for example, smith-esupp.html).  If you are submitting more than one manuscript with an e-supp, append a number after the name (for example, smith1-esupp.html.)

Formatting the E-supp

The supplement should be formatted in a style consistent with that of other electronic supplements on the SSA Web site. The main page of the e-supp should contain title of paper, list of authors, and a brief introductory paragraph or two describing the supplemental material. The main page can contain the supplemental material, or it can contain links to the supplemental material. [See below for comprehensive guidelines and a template.]

Supplemental figures and tables that do not appear in the main article must be labeled with a capital letter S (for example, Figure S1, Figure S2, Table S1).

If your supplement contains citations, it must also contain a complete reference list that follows BSSA style for references (see http://www.seismosoc.org/publications/bssa/authors/policies.php).

Please look at the following existing e-supps as examples of how to format your Web pages:

File Types

In order to facilitate the handling of electronic supplements, you should create files in widely accepted formats. Acceptable formats for images are GIF, JPEG, and PNG only (color JPEG and PNG files must be in RGB mode, not CMYK). Please do NOT submit images as PDFs. Animations should be supplied as MPEG files compressed with freely-available (that is, non-proprietary) codecs or as h.264-encoded MP4 files. Please do NOT submit animations (or other videos) as .AVI, .WMV, .MOV or .MKV files. Tabular data should be tab-delimited or comma-delimited ASCII files or HTML tables, and should be accompanied by descriptive text explaining the contents of the fields in the table.

Comprehensive Guidelines and Template

If you are not familiar with creating web pages, please consider using these directions and template. (Both of these files can be downloaded as a single zip archive: SSA-esupp-template.zip.)

Submission

When the e-supp has been completed, put all of the files in a directory on a Web server or FTP site and then validate the HTML with the service at http://validator.w3.org/.  

 

 

 

Submission of an e-supp with initial or revised manuscript:  Include the URL and a brief description of the supplement on the title page of the manuscript, and enter the URL and the description into the submission-questions text box when you upload the manuscript to the online-submission site.

Submission of an e-supp with final files for accepted manuscript:  Enter the URL into the submission-question text box when you upload the manuscript to the online-submission site.  Include in-text mentions of the supplement in the style of "for a complete list of earthquakes, see Table S4 in the electronic supplement to this article."

Review and Revision

All electronic supplements must be reviewed by the electronic-supplements editor and by SSA's Webmaster.  If your supplement does not follow the guidelines, you will be notified by email that revisions are necessary.  You can elect to have SSA make the changes, but there is a charge for this service.

Upload of Accepted Supplement

After the supplement has been accepted, please keep it available online until after your paper has been published.  That will allow the Webmaster the time necessary to upload the supplemental material.  If that will present a problem, please contact the Editorial Office.

If you have any questions regarding the preparation of your electronic supplement, please email esupps [at] seismosoc.org or contact the Editorial Office.

Last Modified: 2014 Feb 18

Web: www.seismosoc.org